Manage the Marketplace Listing Workflow

Alation Cloud Service Applies to Alation Cloud Service instances of Alation

The Marketplace is where data product consumers discover and access published data products. A data product appears on the Marketplace only after it is listed by the Data Product Admin.

Listing a data product is a governed workflow. A Data Product Admin requests listing, and designated Marketplace Admins review and approve or deny the request before the data product becomes available to consumers.

This workflow:

• Ensures data products meet Marketplace quality standards before being made available to consumers.

• Introduces a governance checkpoint between data producers and data consumers.

• Provides transparency through status tracking and decision logs.

A data product should be fully prepared before listing. This includes:

• Configuring all properties.

• Validating against Marketplace standards.

• Enabling chat, if applicable.

• Configuring advanced properties.

• Using Suggested Improvements to refine content.

In this topic:

• Configure Listing and Unlisting Approval Requirements

• Request a Listing as a Data Product Admin

• Review and Decide on Listing Requests as a Marketplace Admin

• Track Listing Statuses

• View Listing and Approval Logs

Configure Listing and Unlisting Approval Requirements

As a Marketplace Admin, you configure who can approve or deny listing and unlisting requests and define how many approvals are required.

This configuration determines the governance process applied to all listing and unlisting requests.

Set Approvers and Required Approvals

1. Access the Data Products App.

2. Expand the left-side navigation.

3. Click Manage Marketplace. The Marketplace settings page opens on the Overview tab.

4. Scroll to the bottom of the page.

5. Under Listing Requirements, locate Listing and Unlisting Approval Requirements.

6. Click Manage. The listing and unlisting settings dialog opens.

7. By default, all users with the Marketplace Admin role are included as approvers. This ensures there are always users who can approve or deny requests.

   • To restrict approvals to specific Marketplace Admins, under Select Approvers, clear the Select all checkbox and select specific Marketplace Admins from the list. All Marketplace Admins are displayed in this dialog.

   • To revert to the default behavior, select Select all to allow any Marketplace Admin to approve or deny listings.

8. In the required approvals field, enter the number of approvals required.

   • Default: 1

   • You may set any number required by your governance process.

9. Click Save Approval Requirements. The listing and unlisting approval workflow is now active.

Request a Listing as a Data Product Admin

Submit a data product for listing after it is fully configured and ready for consumption.

Start the Listing Workflow

1. Go to My Data Products.

2. Locate the data product you want to list.

3. In the rightmost column of the data products table, click the three dots action menu.

4. Click Manage Data Product. The data product settings page opens on the Overview tab.

5. Under Data Product Details, review the Marketplace Status.

   • If the product is not yet listed, the status displays Unlisted.

   • Unlisted data products are accessible only to users who have been explicitly granted permissions and are not visible to Marketplace consumers.

6. In the top-right corner, click List in Marketplace. This action does not immediately publish the data product. It submits a listing request to the configured Marketplace approvers.

   • After submission, the Marketplace Status changes to Pending Listing.

   • All Marketplace Admins designated as listing/unlisting approvers receive an email notification.

At this stage, the Data Product Admin waits for the required approval decisions.

Review and Decide on Listing Requests as a Marketplace Admin

• Access Pending Listing Requests

• Identify Products Awaiting Listing Approval

• Review and Make a Decision

• The Listing Approval Logic

Marketplace Admins who are designated approvers review and approve or deny listing requests.

Access Pending Listing Requests

1. Open the Data Products App from the left-side navigation.

2. Click Manage Marketplace.

3. If there are data products awaiting review, a blue banner with a Review button appears on the Overview tab.

4. Click Review. This opens the Data Products tab of the Marketplace Properties page.

   Note

   Alternatively, click the Data Products tab at the top of the Marketplace settings page.

5. In the Data Products table, select the Pending Approvals tab. Data products awaiting a decision appear here.

Identify Products Awaiting Listing Approval

• The Status column displays Listing Pending for data products awaiting approval.

• The Actions column (rightmost column) includes a Review link.

Review and Make a Decision

1. Click Review in the Actions column. The reviewer view of the data product opens.

2. Review:

   • All fields.

   • All configuration.

   • All buttons and settings.

3. In the blue banner at the top of the page, choose Approve Listing or Deny.

4. Provide approval or denial notes explaining the decision. Providing feedback is required in both cases.

5. Confirm by clicking:

   • Approve Listing, or

   • Deny

The Listing Approval Logic

• If you approve:

  • The listing moves toward approval.

  • The data product is listed only after the required number of approvers have approved.

• If you deny:

  • The request is denied only after the required number of approvers have denied.

If the required number of approvals is reached:

• The data product becomes Listed and visible on the Marketplace.

If the required number of denials is reached:

• The request is closed.

• The data product status becomes Listing Denied.

• The request appears under the Closed Requests tab of the Data Products table.

A Data Product Admin can then edit the data product, address feedback, and submit a new listing request.

Track Listing Statuses

Track Listing Statuses

Status	What It Means	What Happens in the System	What You Can Do Next
Unlisted	The data product is not available on the Marketplace.	The data product is accessible only to users who have been explicitly granted permissions. It is not visible to Marketplace consumers.	Complete configuration and click List in Marketplace to submit a listing request.
Pending Listing	A listing request has been submitted and is awaiting review.	The request is sent to designated Marketplace Admin approvers. The Marketplace Status shows Pending Listing. Email notifications are sent to approvers.	Wait for approval or denial. Monitor status or review logs if needed.
Listed	The data product is approved and published on the Marketplace.	The required number of approvals has been reached. The data product becomes visible to Marketplace consumers.	No further action required. Consumers can now discover and access the data product.
Listing Denied	The listing request was rejected.	The required number of denials has been reached. The request is closed and appears under the Closed Requests tab.	Review feedback in logs, update the data product, and submit a new listing request if needed.

View Listing and Approval Logs

You can review the history of listing decisions for both pending approvals and closed requests:

1. Go to Manage Marketplace.

2. Navigate to the Data Products tab.

3. In the Data Products table, select either Pending Approvals or Closed Requests.

4. In the Actions column, click Show Logs for the relevant data product.

A log dialog opens and displays:

• Who approved or denied the request.

• The feedback provided.

• The final outcome of the request.